Title: Secretary (49-50), Communications / Campaigns & Policy Research
Location: Campaigns, Policy Research & Education Unit, Political Action & Education Division, OPSEU/SEFPO Head Office, 100 Lesmill Road, Toronto, ON M3B 3P8
Reporting to: Supervisor, Campaigns, Policy Research & Education Unit
Search Type: Open to all OPSEU/SEFPO members
Salary: $1,505.00 to $1,571.00 per week (Range 5 – Support)
Working Conditions: As provided in the OPSSU/OPSEU/SEFPO Collective Agreement
Principal Duties:
Provides secretarial and clerical support services to a Unit:
- Responds to general enquiries
- Takes minutes or recordings of meetings in the absence of an administrative assistant
- Receives and takes messages and refers to proper individual
- May organize large mail out of resource materials as requested
- Books appointments and meetings for the Unit and coordinates special conferences as required
- Produces agenda and minutes for Unit meetings
- Maintains and updates records for filing systems and/or databases
- Compiles summary reports from information as requested
- Prepares documents, reports, briefs, composes letters and acknowledgements
- Proofreads and corrects prepared materials for correct grammar, format, completeness and content
- May make arrangements for meetings and may assist in organizing conferences including registration
- Assists in organizing materials for distribution
- Maintains and updates procedures manuals of own position
- May train others in their area of responsibility
- Performs other related duties as assigned
Qualifications:
- Two-year Community College Certificate or a one year Secretarial Science Certificate and two years of related work experience (or an equivalent combination of experience and education)
- Knowledge of principles of basic office management
- Knowledge of OPSEU/SEFPO organization, structure and policies
- Understanding of and commitment to labour movement and social democratic philosophy
- Understanding of and commitment to the principles of anti-racism, equity, diversity and inclusion
- Requires intermediate PC skills and knowledge of relevant software packages
- Requires tact and diplomacy skills
OPSEU/SEFPO supports employment equity. Racialized workers, women, Indigenous workers, LGBTQ2S+ workers and workers with disabilities are encouraged to apply. For the purpose of statistical data collection, applicants are strongly encouraged to voluntarily self-identify. OPSEU/SEFPO’s diverse workplace also supports Francophone workers and young workers.
A total of 60% or greater must be achieved in the competition process to obtain the position.
Please advise should you require any accommodation to participate in this competition.
Expression of Interest – 2-step process:
- Submit your resume with cover letter in Word or PDF to competitions@opseu.org quoting “24.030 – Secretary (49-50), Communications / Campaigns & Policy Research” by 5:00 pm (Eastern Time) on September 4, 2024;
- Complete the OPSEU/SEFPO Job Applicant Survey – Please click the link below: https://forms.office.com/Pages/ResponsePage.aspx?id=ntqy3vmHp0WKvIeSS54XACSzxUJfqY5Ehbkv7jfWaYpUM0VUMjAxSUdLTVJHTUpXTFlaTzVPV1JOVCQlQCN0PWcu
To be considered in the job competition, it’s essential to complete both steps of the two-step submission process. Failure to do so may result in disqualification from consideration.