Title: Regional Secretary (57-21)
Location: Thunder Bay Regional Office, Local Services and Member Organizing Division, 326 Memorial Ave, Thunder Bay, ON, P7B 3Y3
Reporting to: Supervisor, Regions 6 & 7
Search Type: Open to all OPSEU/SEFPO members
Salary: $1,602.00 to $1,803.00 per week (Range 7 – Support)
Working Conditions: As provided in the OPSSU/OPSEU/SEFPO Collective Agreement
Principal Duties:
Provides administrative, secretarial and clerical support services to a Regional Office:
- Responds to enquiries
- Liaises with staff in other areas of the organization, locals and with outside contacts to facilitate work of the office
- Receives, takes messages and directs incoming calls and transmits to proper individual
- Takes minutes or recordings of meetings
- Maintains and updates records from filing systems and/or databases
- Determines needs and orders supplies
- Trains and assigns work to other support staff in the office as required
- Compiles summary reports from information and internal databases
- Reconciles office budget (Accountable Warrants)
- Tracks, codes and processes invoices and members expenses
- Tracks grievance files as required
- Monitors and recommends possible updates to procedure manuals
- Types reports, agreements, composes letters and acknowledgements
- Proofreads and corrects prepared materials for correct grammar, format, completeness and content
- Plans and coordinates regional meetings and member educationals
- Negotiates with hotels for meeting conference rooms
- Organizes materials for distribution
- May make travel arrangements and accommodations for staff
- Sets up and organizes office systems
- Performs other related duties as assigned
Qualifications:
- One year Community College Diploma and five years of related work experience (or an equivalent combination of education and experience)
- Knowledge of general principles regarding office management
- Knowledge of OPSEU/SEFPO organization, structure and policies
- Understanding of and commitment to labour movement and social democratic philosophy
- Understanding of and commitment to the principles of anti-racism, equity, diversity and inclusion
- Requires intermediate PC skills and knowledge of relevant software packages
- Requires numeracy skills
- Requires tact and diplomacy skills
OPSEU/SEFPO supports employment equity. Racialized workers, women, Indigenous workers, LGBTQ2S+ workers and workers with disabilities are encouraged to apply. For the purpose of statistical data collection, applicants are strongly encouraged to voluntarily self-identify. OPSEU/SEFPO’s diverse workplace also supports Francophone workers and young workers.
A total of 60% or greater must be achieved in the competition process to obtain the position.
Please advise should you require any accommodation to participate in this competition.
Expression of Interest – 2-step process:
- Submit your resume with cover letter in Word or PDF to competitions@opseu.org quoting “24.051 – Regional Secretary (57-21), Thunder Bay R.O.” by 5:00 pm (Eastern Time) on January 3, 2025;
- Complete OPSEU/SEFPO Job Applicant Survey – Please click the link below: https://forms.office.com/Pages/ResponsePage.aspx?id=ntqy3vmHp0WKvIeSS54XACSzxUJfqY5Ehbkv7jfWaYpUNlBRWkVJU0RNVVFNWExOUjY2MlpaREw4OSQlQCN0PWcu
To be considered in the job competition, it’s essential to complete both steps of the two-step submission process. Failure to do so may result in disqualification from consideration.