- Title: Secretary (50)
- Location: Communications Unit, Political Action & Education Division, OPSEU/SEFPO Head Office, 100 Lesmill Rd, Toronto, ON, M3B 3P8
- Reporting to: Supervisor, Communications Unit
- Search Type: Open to all OPSEU/SEFPO members and the community (First consideration to be given to OPSEU/SEFPO members)
- Salary: $1,520.00 to $1,587.00 per week (Range 5 – Support)
- Working Conditions: As provided in the OPSSU/OPSEU/SEFPO Collective Agreement
Principal Duties:
Provides secretarial and clerical support services to the Unit:
- Responds to general enquiries
- Takes minutes or recordings of meetings in the absence of an administrative assistant
- Receives and takes messages and refers to proper individual
- May organize large mail out of resource materials as requested
- Books appointments and meetings for the Unit and coordinates special conferences as required
- Produces agenda and minutes for Unit meetings
- Maintains and updates records for filing systems and/or databases
- Compiles summary reports from information as requested
- Prepares documents, reports, briefs, composes letters and acknowledgements
- Proofreads and corrects prepared materials for correct grammar, format, completeness and content
- May make arrangements for meetings and may assist in organizing conferences including registration
- Assists in organizing materials for distribution
- Maintains and updates procedures manuals of own position
- May train others in their area of responsibility
- Perform other related duties as assigned
Qualifications:
- 2 year Community College Certificate and two years of related work experience (or an equivalent combination of experience and education)
- Knowledge of office management principles
- Knowledge of OPSEU/SEFPO organization, structure and policies
- Understanding of and commitment to labour movement and social democratic philosophy
- Understanding of and commitment to the principles of anti-racism, equity, diversity and inclusion
- Requires intermediate PC skills and knowledge of relevant software packages
- Requires tact and diplomacy skills
OPSEU/SEFPO supports employment equity. Racialized workers, women, Indigenous workers, LGBTQ2S+ workers and workers with disabilities are encouraged to apply. For the purpose of statistical data collection, applicants are strongly encouraged to voluntarily self-identify. OPSEU/SEFPO’s diverse workplace also supports Francophone workers and young workers.
In your application, please include any relevant factors that you want us to consider when exercising discretion in accepting your application under Article 11.02.02 and/or Article 11.02.03.
A total of 60% or greater in the competition process must be achieved to obtain the position.
All applications must be sent in either Word documents or as a PDF.
Please advise should you require any accommodation to participate in this competition.
Applications:
Required: Applicants must complete the two-step submission process noted below. Failure to do so may result in disqualification from consideration.
- Complete the OPSEU/SEFPO Job Applicant Survey
- Applications must be sent to competitions@opseu.org quoting “050 – Secretary (50), Communications Unit” by 5:00 pm (Eastern Time) on March 12, 2024.
Posting Date: March 26, 2024