Dear Members,
This is to advise you that you have been selected to attend the Local Presidents/Vice-Presidents session on February 24-26, 2025.
Date:
Monday, February 24, 2025 9:00 am – 5:00 pm
7:00 pm – 9:00 pm*
Tuesday, February 25, 2025 9:00 am – 5:00 pm
7:00 pm – 9:00 pm*
Wednesday, February 26, 2025 9:00 am – 3:00 pm
* Evening workshop for participants.
Hotel:
Pan Pacific Toronto
900 York Mills Road, Toronto, ON M3B 3H2
Phone: 1 416 444 2511
Single rate: $179.00 +taxes
Meeting Room: Large Training Room – 100 Lesmill, North York, ON
Parking: Parking free at head office, $18 per day at Pan Pacific
*Note: valet parking receipts are not a reimbursable claim.
Hotel Room Bookings
In accordance with the OPSEU/SEFPO policy (Section 10.1-5), any member who resides further than 60 kilometers from the event may request that OPSEU/SEFPO make their hotel reservation on their behalf by completing the Hotel Registration section when registering for the event in the OPSEU/SEFPO Member Portal.
If you attend the evening workshops, the 60 kilometers rule is waived for members who live within 60km, and hotel accommodation will be approved. Sign-in will be required to claim hotel accommodation.
OPSEU/SEFPO will be booking all hotel rooms centrally. Delegates will be reimbursed for single room hotel accommodation.
Members are also responsible for payment of their hotel room upon check out as there are no charges billed back to OPSEU/SEFPO. Please save your itemized receipt and submit it with your Membership Expense Claim Form.
Please also notify the Conferences and Travel Unit of any special accessibility needs that you may have with respect to your hotel room.
Any additional nights outside of this policy must be pre-approved by the Conferences and Travel Unit, regardless of Region or distance from the event.
Human Rights Accommodation Request Form
Should you require a human rights accommodation or have an existing accommodation under the Human Rights Code, please complete and submit the Human Rights Accommodation Request Form in full.
Family, Dependent and Attendant Care are covered expenses for this event for those who require it at the event or at home.
OPSEU/SEFPO Child Care Policy
OPSEU/SEFPO undertakes to provide childcare services, when requested, at all union educationals, conventions, regional, divisional, and demand-setting meetings where the membership requests are at least three weeks prior to the event. Members who bring their children to OPSEU/SEFPO sponsored functions should normally be required to use the on-site childcare service if it is available. The three-week notice will ensure adequate time to process advances when requested. If no requests for on-site childcare are received three weeks prior to the activity date, childcare arrangements for on-site child care may not be made. If members then bring children to the event without the required notice, the member should be responsible for making his/her own childcare arrangements.
Procedures for Online Submission of Forms
Members are to complete their Event Registration, Hotel Booking and Child Care Registration through OPSEU/SEFPO’s Member Portal.
Attached you will find the following documentation:
1. Advance Form
2. OPSEU/SEFPO Human Rights Accommodation Form
3. Member Portal Quick Intro
4. Event Registration Tutorial
5. Online Expense Claim Tutorial
In order to confirm your registration, please submit all forms by email to the Conferences Unit (conferencesandtravel@opseu.org) no later than January 9, 2025.
We appreciate your participation in these meetings.
In Solidarity,
J.P. Hornick
OPSEU/SEFPO President